If ALFA wanted to host games on its servers, I would recommend taking the servers off the normal database over the convention weekend and removing the password. Basically, that weekend becomes a bubble in reality where members and non-members alike can roll up as many PC's on ALFA as they wish and try the place out, and participate in whatever convention games are being run. After the convention, those characters get wiped out as the servers go back to the normal database and the password get reinstated. Just an idea, to alleviate the issues raised last year with applications and whatnot.
Scheduled games should be posted well in advance, like 30 days out if possible. They should not have 20 open slots available as that turns off the typical NWC players who are used to concentrated DM attention. I would recommend no more than 8 PC slots for any scheduled game.
Scheduled games should be advertised in the NWN2 players thread. There are, or at least were, quite a few players looking for NWN2 games.
I would also recommend having one or two ALFAns register at the NWC site and sign up for each game posted as players. Games without signups look like they are going to be a bust, so no one signs up and then it's a bust. Frustrating but true.
Games should be on the theme, Halloween, and sound interesting with images posted in the game sign up page. Games should be listed as "open," no application required.
Sign ups may not occur until a few minutes before game time. This is normal so just be patient and run the game as if you are going to get players even if there are no sign ups. You may get log ins as much as 5 minutes into game time. Online conventions are a casual, laid back gaming environment much like real conventions are. (If you've never been to a D&D convention you should try to go to one in your lifetime).
It would probably be a good idea to not run any 1st level games, as they require rather delicate balancing to make them fun and there is little need to add unnecessary complications. As a single session you can run any level of game you like, and just level up the PC's for the session.
You can also schedule non-game events like discussing the toolset or whatever.
As players you can of course join any scheduled game you like. They will run the gamut from Capture the Flag to (I strongly suspect) high tension Gothic Horror and probably a few Zombie Survival, which are better known as "run for your life" games.
